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PTO Accrual Calculator

See how fast your paid time off builds up. Enter your yearly allowance and pay schedule for the accrual per paycheck and per hour worked, then project your balance for a trip you are planning.

Quick examples
days
hours
hours
hours
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Accrued per pay period4.62 hours
Accrued per hour worked
0.0577 hours
Yearly allowance
120 hours
Balance before your time off
51.69 hours
Balance after your time off
11.69 hours

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Save a set of inputs you reuse — your usual rate, your loan, your room sizes — and load it back in one tap.

    Your recent calculations

    Results you calculate here are kept on this device so you can come back to them.

      Formula

      Yearly PTO hours = PTO days × hours per day
      Accrual per pay period = yearly PTO hours ÷ pay periods per year
      Future balance = current balance + accrual × pay periods − hours taken

      How to use it

      1. Enter your PTO allowance in days per year.
      2. Enter the length of your work day and your pay frequency.
      3. Enter your current balance and how many pay periods remain before your time off.
      4. Enter the hours you plan to take to check you will have enough.

      Worked examples

      15 days a year, paid every two weeks

      Yearly allowance
      120 hours
      Accrued per pay period
      4.62 hours
      Balance before your time off
      51.69 hours
      Balance after your time off
      11.69 hours

      20 days a year, paid twice a month

      Accrued per pay period
      6.67 hours
      Accrued per hour worked
      0.0769 hours

      Accrual caps and carry-over

      Many policies stop accrual once your balance reaches a cap, or let only part of it roll into the next year. If your projected balance is above your employer’s cap, the real figure will be lower — plan time off before you hit it.

      Questions people ask

      How much PTO do I accrue per pay period with 15 days a year?

      4.62 hours per biweekly paycheck: 15 days × 8 hours = 120 hours, divided by 26.

      How many hours is 2 weeks of PTO?

      80 hours for someone working 8-hour days, 5 days a week.

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